Privacy Policy

This Privacy Policy explains how Women in Automotive handles personal information collected through the womeninautomotive.com.au website, our membership services, events, forms, Jobs Board, content contributions and communications. Women in Automotive is operated by RKN Group Pty Ltd ACN 674 098 929 trading as Women in Automotive (Women in Automotive, we, our, or us).

This Policy also explains how you may access or correct personal information we hold about you, and how you may make a privacy complaint if you have concerns about how we have handled your information.

Personal information we collect and how we collect it

The type of personal information we collect depends on the nature of our interactions with you.

We generally collect information from you directly, such as when you create an account, purchase or renew a membership, register for an event, submit a Jobs Board advertisement, apply for or enquire about an advertised role with us, visit our website or our social media pages, contact us, subscribe to communications or contribute content.

This can include your:

  • name;

  • email address;

  • organisation and job title;

  • location;

  • profile information;

  • event requirements;

  • membership, payment and transaction details (although payment-card information is handled by the payment provider and is not stored by us);

  • advertisement or application details;

  • any content or images you provide;

  • details of your enquiry, submission of interaction with us; and

  • any other information you provide or submit to us.

We also collect limited technical and website usage information, such as device and browser information, pages visited and aggregated analytics information via cookies and other similar technologies to operate, secure, analyse and improve the website, our services and our communications. Depending on how these technologies are used and whether you are known to us, this information may be capable of identifying you and, where it is, we treat it as personal information.

We do not generally collect sensitive information, such as racial or ethnicity information, political opinions or associations, criminal records or health information, unless this is incidentally provided to us.

From time to time we may also collect personal information through third parties such as our suppliers, third party service providers, and your employing or engaging organisation.

You acknowledge that the personal information we collect from you is your own information or that you have authority to provide. If you provide us with personal information about another person, you must ensure that you have their consent to do so, and you have notified them about this Policy.

How we use personal information

We will generally use personal information for the primary purpose for which we collect it. Depending on how you have interacted with us, examples of this could be:

  • to provide memberships and administer member and other services;

  • to process payments;

  • to register people for events;

  • to respond to enquiries, requests or submissions;

  • to manage Jobs Board submissions and related communications;

  • to deliver requested communications;

  • to publish or promote content you have agreed to provide; and

  • if you have applied for a role with us, to consider and assess your application.

We may also use your personal information for certain secondary purposes, where this is permitted or required by law. Such secondary purposes can include:

  • to assess, monitor and maintain website security;

  • to assess and improve our website and services; or

  • to engage in direct marketing communications (only where permitted by law, and every marketing email includes an unsubscribe option).

When we disclose personal information

We may disclose information to third parties from time to time, such as:

  • service providers that help us operate the website, process payments, host data, send communications, run events, administer memberships, provide analytics or support the Jobs Board;

  • our insurers and professional advisers; or

  • event partners, advertisers, employers or other third parties where this is reasonably connected with a service you use or content you submit.

We may also disclose information where required or permitted by law, to protect our rights or safety, or as part of a business sale or restructure.

Member directory and profile visibility are controlled by the settings and service terms presented to members. Advertisers are responsible for how they handle candidate information they receive through their own recruitment processes. We do not sell or receive payment for licensing or disclosing personal information.

Cookies and analytics

We use essential cookies to support website functions such as login and preferences. We may also use analytics, pixels, tags, web beacons and third-party cookies to understand website use, measure communications and improve our services. You can manage cookies through your browser settings, although doing so may affect some website functions.

Automated decision-making

From time to time, we may use computer programs, algorithms or similar technologies to help us operate, improve and personalise our services, manage security, administer communications and analyse engagement with our website, events and services. Where these technologies are used to make, or substantially assist us to make, decisions that could reasonably be expected to significantly affect your rights or interests, we will use personal information only as reasonably necessary and in accordance with this Policy.

Access, correction and complaints

You may request access to or correction of your personal information by emailing hello@womeninautomotive.com.au. We will process any such requests within a reasonable period.

Please contact us in writing if you have a privacy concern. We will investigate and respond within a reasonable time. If you are not satisfied with our response, you can contact the Office of the Australian Information Commissioner using the contact details available here.

Security, retention and overseas processing

We use reasonable safeguards to protect personal information from loss, misuse, interference and unauthorised access, modification or disclosure.

We keep personal information only for as long as needed for the purposes described in this Policy, to meet legal obligations, maintain business records or resolve disputes.

Some of our service providers may process information outside Australia from time to time. Where this occurs, we take reasonable steps to ensure the provider handles information consistently with this Policy and applicable privacy law.

Changes to this Policy

We may update this Policy as our services and obligations change. The current version will be published on this website. Questions can be sent to hello@womeninautomotive.com.au.

Last updated: 7 September 2026.